The world is going through a phase right now of increased hacker activity, and as companies we need to respond and show that we are taking steps to protect employees. Here is a quick outline of 4 basic steps you can take to do that.
1. Data Encryption
It’s becoming more and more advisable that all data for your company is kept on an encrypted hard drive. This essentially is a locked hard drive that requires the unique key to open it. It’s easier than ever now to make use of high level security features with online cloud storage making huge strides towards online security for your data.
2. Keep what you need, nothing more
Part of the data protection act requires that we don’t keep data we don’t need, and though companies follow this rule, generally, well, we could tighten it up for ourselves, and make a distinct effort to not keep data on an employee we really don’t need or could do without. By reducing what we keep on our employees we reduce the amount of information a hacker might get hold of. Mothers maiden names are now so dangerous due to their overuse as “secret question” answers. We can get better at this!
3. Use dedicated online systems
We wrote a blog post a while back on using an HR Management System in your business, and while these can be practically rewarding due to simplicity, they offer security benefits. Essentially, you don’t store HR related data onsite, it’s elsewhere, and you can generally be assured that these companies are doing their best to keep this data safe, if they didn’t they wouldn’t exist long! While it’s common it’s not a given, so research the security of the system you are considering before you invest.
4. Keep it non digital
This seems drastic, and counter intuitive to what we are saying about HR Management Systems, but we aren’t saying don’t use them, just add an extra level of protection to some data by keeping it in hard copy only. It depends on what data your company needs, but it might be worth a consideration that not all data requires instant access, and it could be safer in hard copy only.